Settings

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mySalesDrive offers two ways of adjusting the settings. Application settings will apply to all future projects while changes within the project settings will only affect the current project.

The content of both, Application Settings and Project Setting, is identical.

! Please note that we recommend adjusting the settings before starting to work on a project. Many changes cannot be applied to projects retroactively.

Application Settings can be found in the upper right corner of the menu. (screen shot 1)

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Project Setting are embedded within the project workspace. (screen shot 2)

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PRESENT VALUES

“DEPRECIATION PERIOD” and “PERIOD OF USE”

This form is prefilled with values by device category.

Please adjust the values according to the requirements of the country you reside in to get accurate results.

By default, the prefilled depreciation periods are used. Should you wish to calculation with a period of use you can do so by entering time periods into the tab “PERIOD OF USE” and activate “Individual Period of Use”. The use of fixed periods as well as dynamic periods (number of months since purchasing date) is possible. (screen shot 3)

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PURCHASE CALCULATIONS

Settings in this form will have an effect on the real volume and prices of current state assets (Screen shot 4).

As default real volume is calculated as follows:

*default setting is 4 months but can be individually adjusted

Note: This calculation is only applied if no date of purchase and/ or date of installation is added to the asset.

If this calculation should apply to all assets, “Use Market Launch Date For All Assets” needs to be activated.

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Enter a “Product Discount”, “Product Surcharge” or “Interest Rate” to be applied to all current state assets.

CONSUMABLES

Adjust the coverage and add a discount or a surcharge to all consumables for current state assets here. Default values are 5% for mono pages and 20% for color pages. (screen shot 5)

Set a discount or a surcharge for all consumables within the project

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COMMON

n this tab you will be able to make changes in various fields. (screen shot 6)

Choose what prices should be used for current state assets

Note: Prices can be manually adjusted in the Current Asset Workspace

Choose what prices should be used for future state assets

Note: Prices can be manually adjusted in the Future Asset Workspace

Active the use of alternative consumables (this feature is only available after verification. Please contact our Support Team)

Change currency and enter the exchange rate of your country

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CAPTURING

This tab is designated to everything related to data capturing. Please check these settings before you upload your project to capture IT and start data collection at the costumer site.

ALLOCATION

Here you can activate, deactivate and rename entry fields for data entry.

In order to rename an allocation entry field, please click in the specific entry field and enter the new name, confirm with “SAVE”. (screen shot 7+8)

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SITE

Here you can activate or deactivate the information displayed with the working areas Current and Future Assets. (screen shot 9,10+11)

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VOLUMES

In this tub you can activate or deactivate various fields to enter volume separated by Prints/Copies/Scans/Faxes/Duplex/Job-Size/Coverage/Format/Volmumes Adjustment. When activated this fields can be seen in the Current and Future Asset Form. (screen shot 12+13)

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DESIGNATION

Here you can activate or deactivate information field in directly relation to Assets, e.g. Order Number, Internal Number, Performance Class.

GREEN IT

ENERGY CALCULATION

Criteria

SalesDrive considers the following criteria for the energy consumption calculation:

Cost of a kWh	The price for 1 kWh of electricity (euro) needs to be entered (screen shot 14)
Consider AC	Build-up heat in paper output systems causes increased electricity costs for air conditioning (screen shot 14)
Working days	The amount of working days per week needs to be entered. In order to calculate the total energy consumption, the power consumption per working day is being calculated and multiplied by the amount of working days per week. (screen shot 15)
Switching times in minutes (time in minutes from end of the print job till the device switches to low-power or sleep mode.)	Define the switching time for current and future state. That allows to optimize energy consumption by reconfiguring the activation times. (screen shot 16)
Average pages per job	Define the average pages per print job to calculate the amount of print jobs per day (based on the page volume). E. g. an average of 5 pages per print job and a monthly volume of 1960 pages per month (or 98 pages per day) results in: 98 / 5 = 19.6 print jobs per day. (Note: the amount of print jobs per day must be more than 9 and less than 32.) (screen shot 17)
[RESULT] Number of print jobs per day (As a result of average job size in the monthly volumes)	You can decide whether the amount of print jobs per day is being calculated by using a formula (Source: TEC Measurement Procedure) or using fixed values for average print job size in current and future situations. If you provide the number of pages per job then no predefined formula will be used.
[RESULT] Number of print jobs per day using formula (As a result of average job size in the monthly volumes)	Sample device: 14 pages per minute: Calculation of volume by ppm: 0.50 x 14² = 98 pages per day (Source: see Table 5 of TEC Measurement Procedure)
Use TEC only	Activating this option will calculate the direct energy consumption by TEC values only. All other energy consumption parameters (e.g. electricity price, print job size, power consumption etc.) get ignored in the calculation. TEC values only / none TEC values Example: TEC = 4.56 kWh / week kWh per month = 4.56 * 4 = 18.24 (screen shot 14) (screen shot 18 + 19)
Separate Energy form TCO	Activating this option will separate the energy costs from the costs per device and shows them independently. (screen shot 20)

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ENVIRONMENTAL FACTORS

ENERGY CONSUMNPTION

Considers the following factors for the total energy consumption

The direct energy consumption of the assets on site. For details of the direct energy consumption calculation see below.
Required energy for the production of paper
Required energy for the production of supplies

CO2 FOOTPRINT

Considers the following factors for the CO2 footprint

The direct energy consumption of the assets on site as well as the CO2 emission caused by power plants based on the kWh to CO2 factor in the settings (screen shot 21).

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CO2 emission as a result of production of paper
CO2 emission as a result of production of supplies

WATER AND WOOD CONSUMPTION

Considers the following factors for the water and wood consumption

Required water during the manufacturing process of paper (screen shot 22)

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Required wood during the manufacturing process of paper (screen shot 23)

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FURTHER FIGURES

Uses for comparison values

The average weight of a tree (screen shot 24)

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The average amount of energy consumed by a household (screen shot 25)

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CO2 emission per average driven mile or kilometer by a car (screen shot 26)

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TCO CALCULATION

With this settings you can regulate the TCO calculation. (screen shot 27)

Choose if you want the paper, energy and process costs to affect the TCO (“Supply Energy” is the energy that is used to manufacture toners, drums etc.)